Sharing & Adding Shared Calendars

Sharing a Calendar

To share your calendar go into your Outlook calendar & click on 'Share Calendar'
In the drop down menu select 'Calendar' under your email address


Click 'Add...' and select the people/s you want to share it to
Highlight the person's name you've added & select a permission from the 'Permissions' box


'Can view when I'm busy' - default calendar view for all users, only 'free/busy' is shown
'Can view titles and locations' & 'Can view all details'  - recommended for sharing between teams
'Can edit' & 'Delegate' - recommended for manager & receptionist staff to manage your appointments

Once you've selected a permission, click 'Apply' and an email will be sent out to the person(s) advising them you've shared your calendar and an option to add it to their calendar

 
Adding a Shared Calendar

Once a calendar has been shared with you, open the invite email & click the Accept button, the shared calendar will appear in your Calendar list.

 Adding a Shared Calendar without an invite

Go into your Outlook calendar & click on 'Add Calendar'
In the drop down menu select 'Open Shared Calendar...'


Enter the person's name and select OK


If the person hasn't set a permission you will just see the default permission for the organization (Free/Busy)



Editing existing calendar Permissions

Calendar permissions can be changed by going to your Calendar list, right-clicking on a calendar and selecting 'Sharing Permissions...'